Maintaining a proper filing system and ensuring that all staff have easy access to it
Maintaining the office by ensuring office working systems are all operating properly (printers, scanner, photocopier, internet connection, telephone, etc.) and dealing with issues as they arise in a timely manner
Taking care of facility management and maintenance, office supplies, relation to service providers, business and personal contacts, potential vendors and relations, and cleaning and housekeeping services
Procurement and inventory control of office stationery and pantry supplies
Maintaining and updating organizational databases and contact lists
Keeping records of office assets (workstation labels, desktops/laptops labels, etc.
Maintaining records of all logistics-related documents (invoices, receipts, other related documents) to be submitted to the Finance Officer
Interfacing with internal employees regarding general affairs and administrative support functions
Updating and implementing all necessary policies and improving policies and procedures related to logistics, as needed; and Any other relevant responsibilities, as requested by Finance and Human Resources Manager.
Reconciling timesheets and leave records
Maintaining timesheets, staff leave records, and sick leave and absence records
Organizing a filing system for important organizational documents
Undertaking administrative duties in connection with personnel changes or amendments, as well as extension of contracts and terminations of contracts for staff
Undertaking the administration of new employees, including contract and contact information forms
Undertaking the administration of consultants/vendors, including contract and contact information forms
Maintaining and update organizational legal documents
Updating and implementing all necessary policies and improving policies and procedures related to human resources, as needed
Any other relevant responsibilities, as requested by Finance and Human Resources Manager.
ASCLAR Indonesia is calling you! Are you an Account Representative? Here some the requirements to join our creative team:
Under 30 years old
Initiative and self-confidence
Being responsible and ethical
The ability to learn quickly
Basic knowledge of IT is a plus
Commitment to administrative and logistics work
Good working knowledge of administrative procedures and ability to perform administrative tasks efficiently and in compliance with the organization’s regulations
Knowledge and experience with efficient internal office communications, including an efficient filing system
Founded in 2011, Asclar Indonesia is a Creative Digital Agency specialising in business growth solutions. We provide creative, strategic and technical development of screen-based products or printed media products.